Union Archives

The Union Archives of HKUSTSU was established in the Union Session 2017-2018 in accordance with the newly-enacted Archives and Record Regulations (ARR). With its operations monitored by the Council, the Union Archives aims at preserving documents and records within the Union, allowing free access to such records as a means to enhance the transparency of Union operations, and demonstrating the evolution of the Union.
香港科技大學學生會已於二零一七至二零一八年度起根據本會《檔案條例》規定設立官方的學生會檔案庫,以庋藏會內各架構的文件及紀錄。檔案庫的創設旨在集中整理會內文件,供會員隨意查閱,以提高運作透明度。同時,檔案庫亦肩負保存學生會的歷史、發展和演變的任務。

Administration 管理Collection 館藏
The Archives 檔案庫Collection Development 館藏展建

Administration 管理

The Council Chief Secretary, as the Keeper of the Archives, is responsible for the Archive’s day-to-day administration, as well as the acquisition and curation of documents and records. All documents and records kept in the Archives shall be preserved safely, and should be made freely accessible to the public.
檔案庫的運作由評議會負責監督。評議會秘書長為檔案庫的管理員,負責董理檔案庫之日常運作,並從學生會各轄下組織處蒐集館藏。其須確保文件於檔案庫內得到妥善保存,且公眾能隨時存取。

Collection 館藏

The following documents and records are required under the Regulation to be preserved in the Archives, in hard and/or soft copy form.
按照《檔案條例》,下列文檔的正本及/或副本須儲存於檔案庫內:

    • The Union Constitution and its amendments
    • 學生會憲章及其修正案
    • Rules and Regulations established by The Council and their amendments
    • 由評議會制訂的守則及其修正案
    • Records related to Referenda or General Meetings
    • 公投及全民大會之相關紀錄
    • Publications of The Executive Committee
    • 幹事會出版之刊物
    • Documents of The Executive Committee and its Standing Committees
    • 幹事會及其常設委員會的文件
    • Publications and documents of The Editorial Board
    • 編輯委員會出版之刊物及其文件
    • Meeting paper of The Council
    • 評議會的會議文件
    • Documents of The Council’s Standing Committees
    • 評議會常設委員會的文件
    • Judgements issued by the Court
    • 仲裁會所宣告的判案書
    • Public notices issued by sub-organzations
    • 由各轄下組織刊發的公告
    • Constitution of affiliated societies
    • 各屬會的憲章
    • Any documents and records deemed to be of historical value
    • 任何具歷史價值的文件及紀錄

Most of the materials kept in the Archives are categorized as “Official”, meaning that they are freely accessible by members of the Union and the public with no strings attached. Upon provider’s request and the Keeper’s approval, documents and records collected may be categorized as “Confidential” if they contain sensitive contents, or contents that are intended for internal circulation only. Under normal circumstances, “Confidential” materials shall be withheld from public access for 5 years since creation, and such period can be extended to last for a maximum of 8 years. Once the withholding period ends, “Confidential” documents would be declassified.
檔案庫之大部份館藏皆歸類為「公開檔案」,此類館藏可無條件供學生會全體會員及公眾自由查閱。惟部份文件因含有敏感或內部限閱資料,而在接獲提供者申請及管理員贊同的情況下劃為「機密檔案」,有關檔案在保密期內將只供學生會官守成員及評議員申請查閱。保密期一般為由檔案刊發日起計五年,並最多可延長至八年。一俟保密期屆滿,機密檔案須予解密,開放予公眾查閱。

The Archives 檔案庫

Click here to access the digital archives.
按此前往學生會電子檔案庫。

The bricks and mortar Archives is currently under construction, appointment for visitation will be available in due course.
實體檔案庫正在建設中,有關預約查閱實體版館藏安排將於稍後公佈。

Please feel free to contact the Keeper for assistance.
如需任何協助,請與管理員聯絡

Collection Development 館藏展建

The Union is actively seeking donations or contributions from members, affiliated societies and alumni in the development of its collection. Please contact the Keeper of the Archives at councilsecretary@hkustsu.hk for arrangements.
學生會歡迎同學、學會及舊生提供相關檔案收藏於檔案庫內,有關提供檔案事宜,請向檔案庫管理員查詢。如有垂詢或需要協助查閱檔案,請電郵至 councilsecretary@hkustsu.hk 與管理員聯絡。

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